How to bring forward students' previous records (colleges)
TermDesk works out the CGPA from the results entered in the system. A student who started before you joined TermDesk would otherwise get a CGPA from only the semesters recorded here. Previous Records fixes this.
Only the school admin can use it. Open Previous Records in the menu.
For each continuing student you need three figures from your old records: total credit units attempted, total quality points (for every course, credit units multiplied by grade point, added together), and the number of carryovers still outstanding. Units passed is optional; if you leave it blank we assume all units attempted were passed.
For many students, click Download template, fill it in Excel, save it as CSV and upload it. The template already lists your students by admission number. For a few students, choose a class and type the figures straight into the table, then Save.
We check your figures. Units passed cannot be more than units attempted, and quality points cannot be higher than your grading scale allows for those units. Rows that fail are skipped and explained.
After saving, open Process results again for the class so the CGPA is recalculated. From then on the CGPA is the old record plus every semester in TermDesk. Semester GPAs are not affected.
The transcript shows a line saying credit was brought forward from previous records, and its total units include them. It does not list the old courses and grades, so attach your old results to the transcript if the student needs them.
You can correct a figure at any time and process the results again. Every change is recorded in the activity log.
Want this done for your school automatically?
Contact us to get started.